The Undoing Project

undoing-projectHave you ever wondered how you make a decision?  Most people believe that in any given situation they make rational, common sense choices that will maximize their success and happiness.  In truth, our minds work in mysterious ways that often lead people to make decisions that run counter to their best interests.  The major work on this subject was done in the 70’s and 80’s by a pair of Israeli researchers who revolutionized the field.  Their names were Daniel Kahneman and Amos Tversky.

In his latest book, Micheal Lewis, author of The Blind Side and The Big Short, looks at the fascinating life and work of these two researchers in his new book, The Undoing Project.  It provides a fun introduction to some of Kahneman and Tversky’s greatest discoveries, including anchoring, base rate fallacy, framing, and prospect theory.  The book is an enjoyable character study of the unique partnership between these two researchers whose work has impacted fields far from academia, including medicine and sports.

After reading the book, you may become skeptical about the quality of your decisions, but at the same time you will learn ways to double check your thought process so that you can make a better decisions.

The Best Time for a Weekly Review

Moving into a 2017 is a good time to tidy up the old and prepare for the new.  One way to do this is through a commitment to the weekly review.  David Allen shares in a recent blog post the best time to do a weekly review:

davidallenThe strength of GTD awareness and ability is knowing that the best time to do a GTD Weekly Review is when you least feel like doing it. The strange force that seems to make these simple but powerful habits so challenging is that we think we need to have the result of the behavior, before we can engage in the behavior.

We feel we need to be in control before we can plan, we need to be organized before we can get organized, and we need to know what’s going on before we can sit down to figure out what’s going on. Strange, aren’t we?

So make one of your new year’s resolutions a commitment to the weekly review.  You will soon wonder how you ever lived without it.  Experience a guided weekly review from a GTD Coach at: http://gettingthingsdone.com/2015/07/podcast-07-guided-gtd-weekly-review/

Read more of David Allen’s GTD Times blog at: http://gettingthingsdone.com/gtd-times/

Purge Your Files

paper-filesAs we approach the end of the year regular work flow often slows down as colleagues take vacation for the holidays.  For me, I have found this to be an ideal time to tidy up by purging my paper files.

Filing is a beast that needs to be kept tame or it will slowly eat away at your productivity.  The surest way to let it run wild is to never purge old files, leaving your cabinets filled with stuff that is no longer needed.  Remember, if your file cabinets get over three quarters full the desire to file will diminish and piles will begin to appear all around you.

So make an appointment over the next few weeks to spend quality time with your files. You can even create space by digitizing files and then tossing the paper copy. I invite you to end your year by purging unneeded paper from your file cabinets and see how good it feels to have a clean start for 2017.

The Four “D”s of Action

It is a basic truth that in order to get things done, action of some kind is required.  Often times we fail to take action due to uncertainty about the exact nature of the action that is required.  However, it is not as complicated as it seems.  For anything that comes into your world, you have only four options on how to respond:

  • office-deskDelete It – Get rid of the item as quickly as possible.
  • Do It – Complete the action as soon as possible. The Two Minute Rule applies here.
  • Delegate It – Send the action along to another person for action.  Delegation can be in any organizational direction – up, down, sideways, etc.
  • Defer It – Store a reminder of the action on the appropriate list to do when time, space, and energy permit.

Run every actionable item through the GTD workflow diagram, found on page 37 of the new edition of Getting Things Done.  You will end up at one of the four “D”s when you do so.  Faithfulness to this process will help bring clarity to your work and increase productivity.  Have fun!

What Does “Organized” Really Mean?

davidallenLots of people want to get organized, but what does that really mean?  Is it all about creating complex filing systems, or buying the latest electronic gizmo, or about keeping a spotless desk top?  To answer this question, I came across a great article from David Allen who proceeds to take the mystery out of the concept of “organized”:

“Let me explain. When something is “organized” it means simply that it’s where it needs to be. Where is that? In a place that reflects what the thing specifically means to you.

“You are disorganized if you need something somewhere that you don’t have it or have something somewhere that you don’t need it.”

To read more from this fascinating article, which contains an easy guide on making basic decisions about the stuff in your life, simply click over to this web site.

Revisionist History

What do basketball free throw shooting, the Toyota acceleration crisis, and College campus food have in common?  They are all topics on Malcolm Gladwell’s new podcast, Revisionist History.  As the podcast web site describes, “Over the course of 10 episodes, Revisionist History goes back and reinterprets something from the past: an event, a person, an idea. Something overlooked. Something misunderstood.”

gladwellIf you enjoyed reading Malcolm bestselling books like I did, then this is a podcast for you.  As described on the web site: “He has explored how ideas spread in the Tipping Point, decision making in Blink, the roots of success in Outliers, and the advantages of disadvantages in his latest book David and Goliath. In his latest project, Revisionist History, Gladwell examines the way the passage of time changes and enlightens our understanding of the world around us.”

So if you are on the road or in the air this holiday season, why not take a break from the endless Christmas music and listen to some thought-provoking Revisionist History.

Where Do Tasks Live?

officeyogaYears ago I was a certified yoga teacher in the Kripalu tradition.  I was drawn to yoga as a way to find centering, peace, and health in my life.  Perhaps one of the reasons that GTD has always connected for me is that it takes the ancient wisdom from the mountaintop and brings it straight to the modern office.  I recently came across this great quote from a Raja Yoga school of wisdom that clearly demonstrates the reason why it is important to get things out of your head and to bring them to completion in a timely manner.

“A task left undone remains undone in two places – at the actual location of the task, and inside your head. Incomplete tasks in your head consume the energy of your attention as they gnaw at your conscience. They siphon off a little more of your personal power every time you delay. No need to be a perfectionist, that’s debilitating in an imperfect world, but it’s good to be a completionist. If you start it, finish it – or forget it.” – Brahma Kumaris

IS A PROJECTS LIST NECESSARY?

Over the past four years of my GTD practice, I have found that the most challenging idea to consistently apply is keeping an up-to-date project list.  David Allen has often stated that this is the hardest list to maintain, but conversely one of the most important to keep.  Below is an excerpt from an article he wrote a few years ago:

projectlist“People started keeping calendars a century ago. Why? Because life’s time-based commitments got more complex than they could trust their mind to manage. If you think that a Projects list is unnecessary, then throw away your calendar and trust life will just let you know what you should be doing, in the moment. Good luck. If you decide you need a calendar, then keep a list of your projects you’re committed to completing, as well as appointments to keep. Otherwise you’re intellectually dishonest.”

Read the rest of the article on the Getting Things Done web site.

What Drives You?

Why is it that some people love their jobs and dive into their work with great energy and enthusiasm, while others slog through their work days living a life of boring desperation?  Daniel Pink looked at this question in his book, Drive: The Surprising Truth About What Motivates Us.

drive-pinkAccording to Pink’s study of the scientific literature, most people erroneously believe that external motivations like money and fancy benefits motivate us to do good work.  The conclusion he draws is that what truly motivates us is the ability to direct our own lives, learn new things, and improve the lives of the people around us. Pink provides examples of ways to improve your own level of drive.  His book also identifies different ways that organizations can use self directed motivation to inspire their workforce in ways that the old approach of carrots and sticks was never able to do.

For more information, check out his book from your local library.  Also, visit Dan’s web site to watch videos, subscribe to his newsletter, and learn more about his research.