It’s Monday morning – how are you going to start your week? What is the most useful task to get done first? How will you ensure the most important parts of your upcoming projects will be done? Also, how will you ensure that nothing is missed along the way?
Following the core concepts of GTD can help anyone prioritize their day. In a recent blog post, the folks at Getting Things Done shared the five fundamental steps to successful workflow. They also took time to explain the limiting factors affecting the abilty to engage. Below is an excerpt from their article.
The five steps of GTD workflow are Capture, Clarify, Organize, Reflect, and Engage. When it’s time to Engage, people often ask how to choose from what may be long lists of tasks to do. That’s when it’s helpful to use the criteria for choosing:
Context – What place, tool, or person will the action require? This is the first limitation for choosing–it has to be. If you’re not in the right place, don’t have the right tool, or access to the required person, you can’t take the action.
Time available – How much time do you have to take the action? If you have 20 minutes, only consider actions that you think will take less than 20 minutes.
Resources – What is your energy like to take the action? Have you been in back-to-back meetings all day and you’re tired? Or are you just finishing your morning coffee and feeling alert and enthusiastic? You’re probably already considering this more than you realize when you choose what to do.
Priorities – What’s the most important one to choose based on your roles, goals, long-term strategy, and purpose?
Read the whole post and learn more about how the Horizons of Focus can be a great guide to engage effectively.