Have you ever had one of those days where you were busy non-stop, but afterwards you felt like nothing got done? Most of us spend our days in a reactive mode as different people assign us work that is vital for them, but not for you. However, when we are caught in the busy trap it is easy to forget our own priorities. Is there a way to keep your own goals front and center in the face of worldly demands?
President Dwight D. Eisenhower understood this challenge. As the Supreme Allied Commander in Europe during World War II and then a successful two term President of the United States, Eisenhower had lots of urgent items brought to his desk. The difference for him was to make sure that the urgent never eclipsed the important. To ensure that he accomplished his goals he created a decision matrix now known as the Eisenhower Box. It was based on this line of thinking that he shared in a 1954 speech.
“I have two kinds of problems, the urgent and the important. The urgent are not important, and the important are never urgent.”
The Eisenhower Box (or Matrix) is a simple four square grid. A visual of this box can be found here. Whenever any item came across his desk Eisenhower would decide whether it was important (aka aligned with his primary goals) and/or urgent (aka time constrained). His choice of what to do next was based on the answer to those two questions.
- Important and Urgent = Do it immediately
- Important, but not Urgent = Defer it (aka place on calendar)
- Not Important, but Urgent = Delegate to someone else
- Not Important nor Urgent = Drop it immediately
For a more detailed explanation of the Eisenhower Box, please review this article at the Todoist web site authored by Laura Scroggs. Then go ahead and put it into practice yourself. After all, if it worked for President chances are it will work for you!