Meaning of Discipline

The word discipline conjures up many emotions.  For some, it is a negative word denoting punishment or strictness.  For others it seems stark and foreboding, like being stuck in a hard, joyless routine.  However, discipline is also a positive force and something that everyone needs to succeed.

brianknightIn his blog, Brian Knight of the company Focus 3, breaks down the origins of the word:

“The word “disciple” comes from the Latin word discipulus meaning “student”. Most people believe a disciple is a follower, probably because of the religious context, but in reality it means student. A disciple is (and I’ll make up a word here) a *studier*.

The word “discipline” is from the Latin word disciplina meaning “instruction and training”. It’s derived from the root word discere — “to learn.”

So what is discipline? Discipline is to study, learn, train, and apply a system of standards.”

For Brian, having discipline means having more choice, control, and better options in your life.  To learn more, read his blog entry on the Focus 3 web site.

Getting Back on the Wagon

wagonIt would be nice if productivity and efficiency practices were instant install, point, click, and forget applications; the type of thing you only have to do once to set on autopilot forever.  Unfortunately, the art of knowledge work requires ongoing diligent application of core concepts in order to keep the system functioning smoothly.  Alas, it is very easy to fall off the wagon and resume old habits.

A recent blog post on the GTD web site explores this problem and how to resolve it.

“The good news is that a few simple steps can help you start to make the behavior changes necessary to get back on the Path of GTD Mastery. Furthermore, you don’t have to reinvent the wheel or take drastic measures to get going. Here are five steps I have seen work time and again.”

Curious about the five steps?  Read about them by clicking here.

A Manifesto of Human-Centered Work

forteIn the past I have pointed to the work of Tiago Forte who is a serious thinker around cutting edge ideas of productivity in the workplace and life.  While his web site this past year went largely behind a subscription pay wall, he recently freely posted his Manifesto for Human-Centered Work, which is well worth the read.  Below is one of his beliefs:

I believe productivity is an excellent sandbox for life.

Anything worth doing, and especially anything we have to do, is worth doing well. Productivity makes an excellent sandbox because it operates according to the same principles found in any other area of life.

And it leaks — success in productivity is easily translated to success elsewhere. If we want to free up time and energy to pursue what matters to us, it’s a good idea to start by streamlining the boring but necessary activities we have to do to get by.

Read the full Manifesto at: https://praxis.fortelabs.co/a-manifesto-of-human-centered-work-76060e51d0c8

Speed Up – Slow Down

davidallenAs we pursue greater efficiency in our work lives, some paradoxes may appear that seem to define common sense.  For many years I taught and practiced yoga, which emphasized the need for relaxation or effort as a tool to go deeper.  In a recent blog post, David Allen highlights the art of speeding up by slowing down.

“One of the greatest lessons I have learned and continually must practice is that in order to really be in control, I must surrender. In the martial arts things must be held lightly. Grabbing too tight, whether it’s my muscles, my ego, my trowel, or my lists of projects and actions, can be dangerous and ultimately ineffective. I must at a moment’s notice be ready to let go, walk away from it all, and do nothing. Nothing at all.”

Read the full blog entry at: http://gettingthingsdone.com/2017/06/speeding-up-by-slowing-down

Making SMART Goals

Why are professional sports so popular?  Aside from the enjoyment of watching top athletes perform, people enjoy watching a sporting event to see who wins.  Every competitive sport has a scoreboard to clearly show which team or person has won the game.  It makes for a clean and clear finish.

smarter-faster-betterUnfortunately, our regular jobs rarely come with scoreboards.  Lacking that immediate feedback, it can be challenging to know if you daily work is making a difference.  Wouldn’t it be nice to have a scoreboard of your own to measure progress?  There is a way to create one – write down SMART Goals.

SMART Goals are a tool that helps people get real with their work.  SMART is an acronym for: Specific, Measurable, Achievable, Realistic, and Timeline (or Timely).  In his book, Smarter Faster Better, Charles Duhigg shares the story about how GE adopted SMART goals to dynamically grow the company.  They succeeded so well because they gave solid guidance and measures to employees that allowed them to move forward confidently with their daily work.

A good web site to learn how to create your own SMART Goals can be found at MindTools.com.

Explore / Exploit

Quick question: when it is time to select a spot for a special dinner would you rather return to an old favorite restaurant or take a chance on a new place that no one has been to before?  This choice is an example of a classic decision making challenge known as the Explore / Exploit trade off.

algorithmsIn order to discover new and exciting things in life, we have to be willing to explore options.  This will naturally result in some failures, but the treasures out there waiting to be discovered can be worth the effort.  However, once we have found a great resource it is tempting to keeping going back to the well to get as much of it as possible.  In the book, Algorithms to Live By, the authors sum up the trade off in this way: “Exploration is gathering information, and exploitation is using the information you have to get a known good result.”

In general, the research shows that at the beginning of a given time frame it is much better to focus energy on exploring.  After the halfway point it makes more sense to exploit the good stuff you have found.  I recently used this logic with my daughter on a trip to the Legoland theme park.  I encouraged her to try out as many new rides as possible on the first day of our visit, and then use the second day to go back to the rides she enjoyed the most and do them as often as she could.  It made for a very enjoyable experience as she braved new exciting roller coaster experiences, but still had time for her old calmer favorites.

So don’t be shy, go out and explore!  However, plan to enjoy the fruits of that exploration by saving time to exploit your favorites.

Think like a Computer Scientist

Have you ever experienced a time when you had trouble making a choice and found yourself continually looking at alternatives?  How easy is it for you to decide when to try a new restaurant or return to an old favorite?  What is the best way to make good choices when anticipating for an uncertain future?

These are all types of challenges that computer scientists face when designing computer memory, systems, and networks.  In their new book, Algorithms to Live By: the Computer Science of Human Decisions,  authors Brian Christian and Tom Griffiths explore fascinating ways that discoveries in computer science can help improve our own decision making on a wide range of problems.  Some of the topics they explore include:

  • algorithmsOptimal stopping : when to stop looking
  • Explore/exploit : the latest vs. the greatest
  • Sorting : making order
  • Bayes’s Rule : predicting the future
  • Overfitting : when to think less
  • Randomness : when to leave it to chance
  • Networking : how we connect

Algorithms to Live By is “A fascinating exploration of how insights from computer algorithms can be applied to our everyday lives, helping to solve common decision making problems and illuminate the workings of the human mind.” (from the dust jacket)

Revisionist History

What do basketball free throw shooting, the Toyota acceleration crisis, and College campus food have in common?  They are all topics on Malcolm Gladwell’s new podcast, Revisionist History.  As the podcast web site describes, “Over the course of 10 episodes, Revisionist History goes back and reinterprets something from the past: an event, a person, an idea. Something overlooked. Something misunderstood.”

gladwellIf you enjoyed reading Malcolm bestselling books like I did, then this is a podcast for you.  As described on the web site: “He has explored how ideas spread in the Tipping Point, decision making in Blink, the roots of success in Outliers, and the advantages of disadvantages in his latest book David and Goliath. In his latest project, Revisionist History, Gladwell examines the way the passage of time changes and enlightens our understanding of the world around us.”

So if you are on the road or in the air this holiday season, why not take a break from the endless Christmas music and listen to some thought-provoking Revisionist History.

Where Do Tasks Live?

officeyogaYears ago I was a certified yoga teacher in the Kripalu tradition.  I was drawn to yoga as a way to find centering, peace, and health in my life.  Perhaps one of the reasons that GTD has always connected for me is that it takes the ancient wisdom from the mountaintop and brings it straight to the modern office.  I recently came across this great quote from a Raja Yoga school of wisdom that clearly demonstrates the reason why it is important to get things out of your head and to bring them to completion in a timely manner.

“A task left undone remains undone in two places – at the actual location of the task, and inside your head. Incomplete tasks in your head consume the energy of your attention as they gnaw at your conscience. They siphon off a little more of your personal power every time you delay. No need to be a perfectionist, that’s debilitating in an imperfect world, but it’s good to be a completionist. If you start it, finish it – or forget it.” – Brahma Kumaris