Is Willpower Overrated?

How much self-control do you have?  On a scale of 1 (low) to 10 (high) where do you rank yourself?  Many people believe that self-control is determined by our willpower.  It is also believed that willpower is a fixed trait and something that determines destiny.  But does willpower control how successful that diet will be, or how focused you are on that project, or whether you can complete that personal productivity upgrade?

woman working girl sitting

In a recent article on Vox, the primacy of willpower was challenged by author Brian Resnick.

“But this idea, that people have self-control because they’re good at willpower, is looking more and more like a myth. It turns out that self-control, and all the benefits from it, may not be related to inhibiting impulses at all. And once we cast aside the idea of willpower, we can better understand what actually works to accomplish goals, and hit those New Year’s resolutions.”

Read the rest of the article on Vox.

Better Brainstorming

Do you dread brainstorming sessions?  The idea behind them is very simple, yet often unfulfilling.  The intention is to bring the team together to come up with as many ideas as possible to solve a problem.  Unfortunately, there are inherent flaws in the brainstorming process that can short circuit the process.  So is there a way to do better brainstorming?

people sitting beside brown wooden desk near flat screen tv

A recent article at the web site ScienceNordic provides some possible ways to brainstorm better.  The author, Lukasz Andrzej Derdowski writes that the following approaches have proven to be successful:

“Companies that implement a brainstorming method instruct their employees to abstain from criticism during the exercise so as to avoid ‘evaluation apprehension’. Yet others prefer to conduct electronic brainstorming sessions where participants share ideas on computer platforms without having to wait for their turn, and so alleviate the ‘production blocking issue.’”

Read the rest of the article on the ScienceNordic web site.

The Strategic Value of Clear Space

DA-SmallAt the end of an Efficient Librarian training seminar or webinar, I like to close with a phrase from David Allen that has stuck with me for a long time.  To my mind this phrase encapsulates the power inherent in the GTD mindset.  The phrase is “The Strategic Value of Clear Space.”

In a recent blog post on the Getting Things Done web site, David Allen expands on “The Strategic Value of Clear Space” at length.  Here is a key takeaway:

“To tackle something most productively you must begin in clear space. Physically you need all your tools in order and an open space for spreading your raw elements and assembling structures. Psychically you need an empty head, clear of distractions and unfinished business holding your attention hostage. From this starting point you will have your best chances for creative thinking, optimal ability to deal with surprise, maximum flexibility to come up with workarounds and innovative solutions. You’ll be able to take advantage of serendipitous, potentially valuable ideas.”

Read the rest at the Getting Things Done web site.

Power of Gratitude

What are you thankful for?

affection appreciation decoration design

As we move into the American Thanksgiving holiday week, it is a natural time to reflect on life.  No matter what is happening to you right now, there is something to be thankful for.  In fact, scientific studies have shown that taking time to be grateful has a positive impact on your well being.  In a 2011 letter on the Harvard Medical School web site, the author shares that:

“In positive psychology research, gratitude is strongly and consistently associated with greater happiness. Gratitude helps people feel more positive emotions, relish good experiences, improve their health, deal with adversity, and build strong relationships.”

The letter goes on to list some simple ways to bring gratitude into daily life, including:

  • Write a thank-you note
  • Thank someone mentally
  • Keep a gratitude journal
  • Count your blessings
  • Pray
  • Meditate

In keeping with the spirit, thank you all for reading this blog.  I hope these posts have made a positive impact in your life.  Have a wonderful holiday season!

Celebrate Small Wins

Next time you watch a basketball game, pay attention to what happens after a team scores.  The players on that team high five the teammate who shot the basket.  It doesn’t matter if it is early in the first quarter or late in the fourth quarter, teams are constantly celebrating success.

man dunking the ball

With that in mind, do you ever have days at work where it feels like nothing was accomplished?  You worked hard but it seems your major goals stay out of reach.  It can make our jobs very frustrating, but it doesn’t need to be that way.  Perhaps all you need to do is focus on the value of small wins.

The game of knowledge work requires us to set the success conditions.  Too often we define our projects in large terms, such as updating the strategic plan, launching the new service, or completing the budget process.  In truth, those larger projects contain numerous small projects, each one of which is a crucial step forward.  In turn, the smaller projects also contain sub-projects of their own.

In basketball, each team may hit 40 or more baskets.  While a basket itself is worth very little, teams celebrate as they know that point helps achieve a larger victory.  In knowledge work our scores are calculated different, but they are still as meaningful.  So why not celebrate each one of your small wins along the way? That’s why I enjoy clearing my inbox, delegating a task, completing a next action, or finishing a two-minute item.  Small wins every hour of every day add up to the big win later on.

Therefore, celebrate your small wins trusting in the fact that each step is moving you towards your big goals.

WorkLife with Adam Grant: A TED original podcast

How come every office environment seems to run in the same routine patterns?  Is there any innovation out there designed to make our work lives more rewarding and enjoyable?  There certainly is! I have been listening to a very entertaining podcast that explores the  horizons made possible when people re-imagine the office.  It is presented by Professor Adam Grant, bestselling author of Originals and Give & Take.  The podcast is called WorkLife and it mission is as follows:

AdamGrant_2016-headshot_preview“You spend a quarter of your life at work, so shouldn’t you enjoy it? Organizational psychologist Adam Grant takes you inside some of the world’s most unusual workplaces to discover the keys to better work. Whether you’re learning how to love criticism or trust a co-worker you can’t stand, one thing’s for sure: You’ll never see your job the same way again.”

In brisk episodes of about 30 minutes in length, Grant’s podcast made for easy and inviting listening.  In particular I enjoyed the episode exploring how introverts and extroverts can function successfully in the workplace, which featured an interview with Susan Cain, author of Quiet.  Visit the TED website to learn more about the series and download episodes.

How Specific Is Your Next Action?

Do you have a project that has sat on your plate for a while?  Perhaps a home repair that never seems to get completed or the office redesign that is caught in perpetual limbo.  Odds are the reason this project lacks momentum is because the time has not been taken to carefully consider the next physical action needed to move it forward.

action-arrowPhysical actions are visible to other people such as calling someone on the phone, typing an email, drafting a memo, or talking to a colleague.  A common trap is to believe that “thinking” about an item is a next action.  Thinking could be part of a next action if that process is accompanied by a physical movement to capture the ideas, such as drawing a mind map.

Last week I met Andy Aichele, the new Organizational Learning and Development Manager for the Columbus Metropolitan Library and a certified GTD trainer.  He shared an effective way to think about how to create effective next actions.  The approach is to imagine delegating the action to someone else. Would they be able to understand and complete the action based on how you described it?

To practice this approach, the next time you develop a next action consider how you would describe it to another person.  If you could delegate it effectively to others, then you should be able to compete it yourself.  Projects only move forward through physical actions so be careful to effectively and clearly draft your next step.

Essentialism

Do you ever feel like you are being pulled in many different directions, chasing multiple, ill-defined goals?  This modern age of attention we live in is designed to draw people towards the latest, flashiest item or trend.  It makes our work lives seem hectic and unfulfilled, much like walking on a treadmill, where we take lots of steps but never get anywhere.  Is there a path out of this trap?

I recently read aessentialism book that provides an answer to this dilemma.  In Essentialism: The Discipline Pursuit of Less, Greg McKeown outlines a lifestyle that emphasizes finding the most important things to do and only focusing energy on those priorities.  On his web site, he describes Essentialism in this way:

“The Way of the Essentialist isn’t about getting more done in less time. It’s not about getting less done. It’s about getting only the right things done. It’s about challenging the core assumption of ‘we can have it all’ and ‘I have to do everything’ and replacing it with the pursuit of ‘the right thing, in the right way, at the right time’. It’s about regaining control of our own choices about where to spend our time and energies instead of giving others implicit permission to choose for us.”

To learn more about the Way of the Essentialist, visit Greg’s web site or check out the book from your local library.

Are Getting Organized and Fun Incompatible?

DA-SmallSometimes when we think about the effort it will take to get organized a negative reaction will arise.  Is it really worth all the time and energy necessary to put things in their right spot?  How about the constant practice of getting things out of your head – sounds like a pain!  Can’t we just relax and have fun?

A version of this question was recently asked to David Allen of GTD fame.  His answer may surprise you.

“When people discover the level of personal organization I work within, they often ask, “Wow, does this guy ever have any fun?! He’s so organized!” My response is usually, “Who’s not having fun?” Frankly, I organize for freedom, not for hard work.”

Read the rest of his response on the Getting Things Done blog.