Forget about the 5%

As a senior public official for one of the big six Florida Library Systems, I sometimes receive complaints and criticism about my decisions. Even through it is part of the job it is never fun nor easy to endure. Sometimes when my decisions are seen as controversial the feedback can be fierce. Instead of thoughtful communication on their point of view, some people quickly devolve their message into an angry personal attack. For example, someone once accused me of sponsoring terrorism because I issued a statement supporting racial equity which included the words “Black Lives Matter.”

Recently my friend Shola Richards wrote about his own experience facing unjustifiably angry people in his Monday morning newsletter. For someone who has had to endure far more vitriol than I will ever see his perspective on the subject was inspiring.

As a HSP (Highly Sensitive Person), it took me a while to get to a place of acceptance when dealing with trolls and haters. After seven years in this game, here is one thing that I know for sure: whether it’s my books, my speeches, my social media content, or the emails that I write to you each Monday, there will always be a percentage of people out there who won’t like me or my content. For the sake of simplicity, let’s call them the “5%”.

Later in the newsletter, he shares insight on why it is so important not to give into this toxic group.

The key is remembering that the 5% do not deserve the power to stop us from making the world a kinder and more compassionate place. More importantly, we should focus our energy on the 95% of the people who, at least, are willing to give us a chance to connect in a meaningful way.  Of course, when you get constructive feedback, make sure to listen to it and adjust accordingly whenever appropriate. But the destructive and hateful feedback from the 5%? Yeah, feel free to brush that nonsense aside and keep it moving. As I said in a recent Go Together Movement email–if what you’re doing is not hurting you or anyone else, and it’s bringing you joy, then please keep doing it

To learn more about Shola and to subscribe to his newsletter, please visit his official web site.

Windows of Opportunity

The game show Jeopardy has been in the news this past year for several reasons, the most tragic of which was the passing of longtime host Alex Trebeck. Another reason was their all-time champion competition which crowed Ken Jennings as the show’s greatest winner. This was due in part to him being fast on the buzzer, having a wide range of knowledge, and good game board strategy. Recently Jennings stood in as the first post-Trebeck host. Despite his skills at the game, he is very humble about the streak of 74 games in a row that made him famous. In a recent article on SI profile, Jennings highlighted an important decision that helped him win that first game during final Jeopardy. The answer to the last question (or is the question to the last answer) was Marion Jones. Jennings only wrote “Who is Jones?” which might not have been enough information for the judges to consider it correct. As he says in the SI profile:

“That’s the moment it all hinges on,” says Jennings of the split-second decision to accept a Marion-free Jones. “It’s comforting to think of the world as a meritocracy, that the right people succeed, but that’s not always true. My whole life hinges on whether or not I put a first name down and whether the judge nods right there. I feel extremely fortunate and I think about it literally every day, because I love what I do.”

One of the great mysteries is why some people achieve enormous success while others doing the same thing get very little. Those who thrive usually credit it to their determination, hard work, intelligence, or skill. A few honest people also point to luck as Jennings does above, but it is also more than that. In 2003, Jeopardy eliminated a rule that forced champions to retire after winning five games. When he went on the show in 2004, this rule change allowed him to go on his record winning streak. Compete two years earlier and he would have finished as another anonymous five time champion. Ken Jennings took advantage of a Window of Opportunity.

In a recent blog post, Tiago Forte wrote about how our opportunities are not unlimited. They come in specific Windows of Opportunity, an idea he learned from Space Adventures founder Eric Anderson. As Tiago writes:

A Window of Opportunity, according to Eric, is “A rare set of circumstances and a brief moment of time in which an otherwise impossible outcome is potentially achievable.”

He then shows how understanding this idea can change the perspective on timing when crafting goals.

Windows of Opportunity is a revolutionary way to think about goal-setting, because it recognizes that there is now one factor that is decisive in your ability to reach your goals: timing. Timing has become even more important than vision, hard work, or planning. That “T” at the end of SMART, which stands for “Time-bound,” is no longer an afterthought tacked on at the end – it is the most important element of your goals.

Read the rest of Tiago’s article on the Forte Labs website.

Encouraging Reluctant Leaders

Leadership is not for the faint of heart. However, that does not mean it is only limited to a few brave souls born with the ability. Anyone can learn to lead. However, it is important to recognize that some potential leaders are reluctant to take on the responsibility. Yet with the right encouragement and situation they will step up to the challenge.

In an article from the Harvard Business Review titled Why Capable People are Reluctant to Lead, authors Chen Zhang, Jennifer D. Nahrgang, Susan J. Ashford,and D. Scott DeRue identify three reasons why some people avoid leadership roles. The first has to do with Interpersonal Risk.

Interpersonal Risk: The first concern people mentioned over and over again was that acts of leadership might hurt their relationships with their colleagues. For example, when asked why they were hesitant to step up to lead, one respondent explained that “sometimes you don’t want to risk that friendship and hurt other people’s feelings.” Another said they were afraid that if they stepped up, other people could “start to dislike you and talk about you behind your back.” The fear of leadership harming interpersonal relationships was one of the most consistent themes we found throughout our interviews and surveys.

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The authors proceed to share strategies designed to overcome the concerns, such as this one for risk sensitive colleagues.

Go the extra mile to support your more risk-sensitive colleagues. Our interviews suggest that employees who are earlier in their careers, newer to their teams, and/or of lower rank in the organization’s structure may be particularly sensitive to leadership risks. In addition, prior research has shown that minority gender or ethnic groups are also likely to be more risk-sensitive in many professional leadership contexts. To encourage these employees to push past the additional challenges they face, managers can proactively reach out to them when opportunities arise, explicitly seek their input in key meetings and projects, and publicly praise their leadership contributions in front of senior colleagues.

Read the rest of the article at the Harvard Business Review.

Basecamp’s Written Approach to Communication

It is a cliché nowadays to say how much people hate meetings. However, very few organizations have found a way to successfully avoid having them on a regular basis. It would seem there is a natural tendency for people to come together in a real or virtual room to discuss issues or advance projects. However, some organizations have tried to eliminate meetings by crafting a different priority straight into their DNA.

Basecamp, a company that produces project management and internal communication software, has decided that the company works best when its employees focus on written communication. According to their Guide to Internal Communication:

You can not not communicate. Not discussing the elephant in the room is communicating. Few things are as important to study, practice, and perfect as clear communication. Real-time sometimes, asynchronous most of the time. Internal communication based on long-form writing, rather than a verbal tradition of meetings, speaking, and chatting, leads to a welcomed reduction in meetings, video conferences, calls, or other real-time opportunities to interrupt and be interrupted.

Basecamp Press Resources

Why do they believe long form writing is the better way? It has to do with an understanding that most communication is asynchronous.

Communication shouldn’t require schedule synchronization. Calendars have nothing to do with communication. Writing, rather than speaking or meeting, is independent of schedule and far more direct.

Read the entire Guide to Internal Communication to learn more about how Basecamp encourages employees to keep each other updated on their projects.

Reflections on How to Read Self-Help

Throughout my life I have been a regular reader of self-help books. Whether they spoke about yoga, leadership, productivity, habits, or grit, I often found fascinating tips and tricks to apply. However, there are times when I feel burned out by self-help material. Sometimes it can feel trite or repetitive to the point of annoyance. In down times it makes me wonder whether one can really change at all.

Recently, I was pointed to a fresh understanding of the value of self-help books in an article on Tom Cleveland’s blog called How to Read Self-Help. In the article, Tom reflects on the paradox of people’s feelings towards these books.

We’re embarrassed by self-help, but we’re also attracted to it. We like reading it, but we’re skeptical that it works. We suspect self-help isn’t useful, but every serious list of business books turns out to be comprised entirely of self-help books.

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As he explores it further, Tom comes to the realization that that subject of self-help is more complex than it first appears.

I’m going to argue that it’s both. Some self-help is terrible, individualistic hucksterism that the US has exported around the world. But good self-help also exists, and it provides a high-leverage way to lead a better, more fulfilling life.

He then formulates a theory about the way that self-help works. To find out what it is, read the full article.

Making Successful Resolutions

With 2021 a reality, many people around the world made New Year’s Resolutions. Unfortunately, most of those resolutions fail to make an impact. According to U.S. News, 80% of people give up on them within six weeks. Does this mean resolutions are useless to make? Not necessarily.

In an article from Forbes Magazine, journalist Jennifer Cohen shares reasons why people fail to achieve their resolutions. In those reasons are embedded ways to make them successful. For example:

We Fail To Pick Realistic Goals

According to Statista, the most common New Year’s resolutions are to lose weight, exercise and eat more healthfully. These are achievable goals, yet so many of us can’t follow through. It’s because we don’t take an approach that’s rooted in reality.

Ask yourself the following question—which goal is more achievable? Losing 100 pounds or cutting refined sugars from your diet? The answer is obvious. If you cut sugar from your diet, you’re more likely to lose weight. 

You should also keep in mind that choosing realistic goals or resolutions and achieving them improves our mindset. Even a small victory is still a victory (like 30 days without sugar) and you end up preparing yourself for a much larger one.

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Not sure what resolution to make? Then you might benefit on a period of structured reflection. The good folks at Getting Things Done created a simple document to guide a review of the past year and to look ahead at the new one. The PDF handout can be found here.

Wishing you all a Happy New Year!

The Benefits of Gratitude

As 2020 comes to a close I think we all agree that this was a tough year. The stress of the pandemic, the summer of protests, and the Presidential election were unavoidable. However, after enduring these challenges the end of the year offers a time to reflect on our journey. Specifically, it is a good opportunity to take stock of what we are grateful for in our lives.

Gratitude offers a surprising amount of benefits. In an article from Time Magazine published several years ago that still has great merit today, journalist Jamie Ducharme highlighted seven specific benefits of living with gratitude. One of the seven she highlights is that gratitude can ease depression.

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(Susan Peirce) Thompson, the cognitive scientist, says experiments have shown that people whole partake in the “three good things” exercise — which, as the name suggests, prompts people to think of three good moments or things that happened that day — see considerable improvements in depression and overall happiness, sometimes in as little as a couple weeks. “If there were a drug that did that, whoever patented that drug would be rich,” Thompson says. “Gratitude is very powerful.”

Read the other six benefits on the Time Magazine web site.

With this last post of the year, I want to say thank you for following these weekly musings on productivity, leadership, and libraries. I wish everyone a Happy New Year full of good health, success, and lots of love.

The Second Brain Manifesto

Over the years I have highlighted the work of Tiago Forte whose signature course, Building a Second Brain, will be a major book release. In anticipation of this event, Tiago has posted The Second Brain Manifesto. This document expresses the core reasons why we should all improve our digital note taking skills.

At the core of the manifesto is the notion that ideas are the new currency. The manifesto starts with the following:

We believe that ideas represent one of the most powerful forces in the world today

Ideas are not mere playthings. They are the building blocks of the modern world. Ideas inform our thinking and behavior every day. We depend on new ideas to improve our health, productivity, and relationships. To understand culture, politics, science, and history. New ideas breathe fresh life into how we view the world.

View the rest of The Second Brain Manifesto on the Forte Labs web site.

Make a habit about not worrying about your habits

Developing great habits is one way to succeed at life. Whether it is being productive, healthy, or financially free, our habits drive our daily behavior towards the longer term goals that inspire us. However, there are many days, especially this year, where sticking to good habits is a struggle. Whether it is the temptation to watch TV instead of work, eat a big bowl of ice cream, or splurge on a fancy new toy, it is easy to slip out of our desired habits. When they happen should we feel guilty about these indulgences?

In a recent blog post, Darius Foroux argues that we should stop worrying about missed habits. Being too strict around them is actually counter productive. He writes:

We humans have this tendency to take everything to the extreme. And when it comes to habits, I found that majority of my friends, family, readers, and students have an all or nothing mentality.

You either work out every day or you do nothing. You either write every day or you do nothing. Why so serious? The reason for this is negative self-talk. We assume that we messed up if we miss our habits for a few days.

Darius Foroux

Foroux advises that we not worry about missing one day of a habit.

If you practice true mindfulness, there are no streaks. There’s only now. You shouldn’t care about what you did yesterday. Only care about what you’re doing today. And always try to make the best of it.

Every day is a new day that has nothing to do with yesterday.

Read the full post on his web site.