How easily can you decide on what to do next at work? The answer to that question goes a long way towards determining your daily success.
The basic building blocks of knowledge work are next actions and projects. The two are deeply connected. Projects themselves are essentially the outcomes we want, such as finishing a report, losing weight, buying a home, or hiring a new assistant. The next actions are the physical things we do to move projects forward, such as call Joe, read the article, draft an essay, or schedule the next gym class.
In a recent piece piece on the GTD web site, the connection between projects and next actions was explored. It discussed why sorting actions by context rather than project is more helpful than first apparent.
Sorting next actions by context, not by project, can initially seem awkward. Some people are used to having multiple files, piles, notepads, documents, and spreadsheets related to a project, with next actions for the project buried amongst all of that information. Next Actions lists don’t replace project plans—we would just call that data “project support.” In our experience, it rarely works to have current next actions stored with project support for day-to-day action management.