Invoking the Power of “Next Action” Thinking

cleandeskWhy do I use the word “efficient” to describe this path of librarianship?  In my article, Efficient Librarianship – A New Path for the Profession the word efficient is defined as: 1. Being or involving the immediate agent in producing an effect; 2. Productive of desired effects; especially: productive without waste.

While the second part of the definition is straightforward, the first part resonates with this work.  From the article:

“Identifying and implementing improvements to personal and organizational workflows produce powerful results. However, the best systems in the world are only useful if they free up energy for productive next actions. An Efficient Librarian understands the implications of the first part of the definition of the word “efficient” given at the start of this article which is to be the agent that produces an effect. An agent by definition is one who acts. Therefore, an Efficient Librarian is very mindful of his or her actions.

“Most people decide their next action at work by reacting to their surroundings. Crisis and stress tend to focus the mind on the most urgent needs. People may subconsciously allow crisis to enter their lives to narrow their action choices. To illustrate, think about what would happen if you discover that the building is on fire. Your next action would be very simple—get out! No need to think about that one. While it does help to simplify decision making, crisis is an unhealthy way to live from day to day due to the accumulated stress. Therefore, an Efficient Librarian purposefully moves past crisis to make meaningful action decisions when things first show up, rather than when they start to blow up.”

Read the rest of the article on the Public Libraries web site.

What to be More Productive? Take a Break!

One of the misunderstandings about getting things done is that the person who works the hardest and longest is the most productive.  In fact, the opposite is more likely the case.  GTD author David Allen has confessed on numerous occasions to being “probably the laziest guy you’ve ever met.”  In fact, if you want to get more done, the science advises to take more breaks.

IDanielpink2n his recent book, When: The Scientific Secrets of Perfect Timing, author Daniel Pink discusses why breaks help make people more productive.  He outlines five different types of breaks to take throughout the day to recharge your battery and refocus on the task at hand.  The types of breaks are:

  • Micro Breaks (One Minute or Less)
  • Moving Breaks (Standing Up and Walking Around)
  • Nature Breaks (Going Outside for Fresh Air)
  • Social Breaks (Chat with a Friend)
  • Mental Gear Shifting Breaks (Meditation or Deep Breathing)

Pink’s book offers other great insights, including when to change your job, when to schedule meetings, and the importance of beginnings, middles, and ends.  So the time is now to pick up a copy from your local library.

A Formula for Success

Is there a formula for success?  If so, it would have to be a simple approach that can be used by anyone in any situation.  Tim and Brian Kight, the founders of Focus3, believe there is a formula that if used with discipline will lead to any desired result.  In fact, they recently highlighted it on their blog:

E+R=O (Event + Response = Outcome) is cause and effect. Desired outcomes require deserving responses. The cause must meet the requirement to create the effect. What does this mean for you?

It means use a moment each week to clarify the cause and effect of E+R=O in your life. Are you responding in a way deserving of the things you want? Decide on your objectives, lock your focus on their importance, and make every action reflect your real desires. When you do this, success is with you in every response, even before your true objective is a reached.

Read the rest of this entry on the Focus3 blog.

timandbriankight

 

Fixed vs. Growth Mindsets

mindsetsImagine a room of students who are working on a very tough math problem.  Some of them give up quickly and say it can’t be solved while others preserve and work at it until they final succeed.  What is different about these students?   Believe it or not, IQ is not a factor.  According to research, it is mindset.

In her groundbreaking book, Mindset, author Carol S. Dweck, Ph.D. explored the reasons why some people have greater success than others.  She determined that it came down to whether a person had a fixed or growth mindset.  As explained on her website:

“In a fixed mindset, people believe their basic qualities, like their intelligence or talent, are simply fixed traits. They spend their time documenting their intelligence or talent instead of developing them. They also believe that talent alone creates success—without effort. They’re wrong.

“In a growth mindset, people believe that their most basic abilities can be developed through dedication and hard work—brains and talent are just the starting point. This view creates a love of learning and a resilience that is essential for great accomplishment. Virtually all great people have had these qualities.”

Read more about this fascinating idea at mindsetonline.com

Where to Keep Ideas?

DA-SmallDavid Allen is fond of saying that “Your mind is for having ideas, not holding them.”  As a knowledge worker, your ability to generate and implement ideas is crucial to your success.  The challenge is that we can never know for certain what will turn out to be a good idea and what will end up as a discarded thought.  However, it is guaranteed that a forgotten idea will never be implemented.  Therefore, it is important to have a method to capture ideas as they appear.

In a recent blog post, David Allen addresses this topic.

“How many thoughts and ideas do you have daily which represent useful things to do or potentially enhance or improve projects, situations, and life in general? How many have you had and forgotten, and forgotten that you’ve forgotten? …

“Most people have (or could have) many more of these kinds of thoughts than they realize, during the course of any 24-hour period. Most people don’t get value from many of them, because they lack both the habit and the tools to collect those thoughts when they occur. If they aren’t captured, they are useless, and even worse can add to the gnawing sense of anxiety most people feel about things “out there” they know they’ve told themselves they should or would like to do, but don’t remember consciously what they are.”

Read the rest of this post at www.gettingthingsdone.com.

Overcoming Procrastination

Do you want to know how to overcome procrastination?  I’ll tell you in the next blog post.

Just kidding!  When I present the Efficient Librarian workshop, I’m often asked the question, “How do I overcome procrastination?”  While it seems challenging the solution is easier than you may think.  In a recent blog post on the Getting Things Done web site, GTD expert Meg Edwards wrote about her own experience with procrastination and the simple way she overcomes it:

megedwardsI realized that the two things I did that caused me to procrastinate were:
1) I had a negative definition of the outcome
2) I focused on the complexity involved … which overwhelmed me so I did nothing.

What I did that got it moving was:
1) I changed the negative definition of the outcome to a positive definition that motivated me
2) I clarified and defined the next action which simplified what I needed to do so I could relax about the complexity around it.

Read the full blog post on the Getting Things Done web site.

The Big Secret about Goal Setting

DA-SmallWhat is the value in setting a goal for yourself or your organization?  Many cynics discount goals as artificial creations that don’t translate into actual results.  They argue that we are going to do the work anyway, so why set up a fake expectation?

In a recent blog post David Allen discussed what he believes to be the most useful perspective on goals and why they matter.

“There is always the dilemma of trying to set targets low enough to be realistic, but high enough to be galvanizing, exciting, and challenging.

This is a topic for endless business books and motivation pundits. I just want to highlight one perspective I’ve found very useful over the years: The value of goals is not in the future they describe, but the change in perception of reality they foster, in the present.

What we focus on changes what we notice. Our brain filters information, seeing one thing in a situation instead of something else, based on what we identify with, what we have our attention on.”

Read the full post at the Getting Things Done blog.

Keeping Your New Year’s Resolution

new year resolutionWelcome to 2018!  Let me ask you a question.  Did you make a New Year’s Resolution before the ball dropped in Times Square?  According to a Forbes article from a few years ago, more than 40% of Americans make a resolution, but only 8% achieve it.  The article provides four timeless tips for succeeding with a new resolution:

  • Keep It Simple – Make it short and easy (i.e. lose 10 pounds by May)
  • Make It Tangible – Set clear actions (i.e. attend 2 classes at the gym per week)
  • Make It Obvious – Chart your progress (i.e. count calories and minutes worked out)
  • Keep Believing You Can Do It – Don’t Give In!

When you think about it, most resolutions are about making a new habit or changing an existing habit.  Charles Duhigg, author of The Power of Habit, provides a free resource on his web site with helpful hints on keeping a New Year’s Resolution.  You can find it here.

I wish you a productive and efficient 2018!

 

Work/Life Balance Myth

davidallenIt has long been proposed that one of the secrets to a happy life is finding a work/life balance.  This is a magical equation where the right mix of meaningful work offset by an exact amount of normal life activity equals contentment.  However, is this really as true as it seems?

In a recent blog post, David Allen discusses this topic and comes to his own conclusions.

“There’s not really work/life balance, there’s just balance. I mean, work is anything you want to get done, right? It doesn’t have to be pejorative. Having a good vacation can be work. Just think of the affirmation: Wow, this really works! Is that a bad thing?”

Read the rest of his blog entry on the Getting Things Done web site.