How People are Really Using ChatGPT

Are you concerned that AI is coming for your job?

Since it exploded onto the scene in 2022, ChatGPT and its AI cousins have created a sensation. Aspects of knowledge work that were always assumed to be the province of humans can now be done in mere moments with the proper prompt. This has led many prognosticators to assume that AI will take over all white-collar work. After three years of these AI tools, what is the actual truth?

A recent post from Daniel Pfeiffer on the website Choice360 sheds light on what people are actually doing with ChatGPT. In a review of a study of 1 million conversations, Pfeiffer discovered that the assumed absorption of knowledge work by AI tools is not what it seems. For starters, more people are using ChatGPT outside of work than at the office.

One of the key takeaways from this report is that, though work-related usages of ChatGPT continue to grow, they are wildly outpaced by nonwork-related usages, which have grown from 53 to 73 percent of all ChatGPT messages. This finding raises two important questions: Given its ostensible economic promises, why isn’t work-related usage growing faster, and why is nonwork usage growing so much? 

Pfeiffer speculates that the clean AI interface has become preferable for regular searching than the messier Google page. The results are also easier for the average person to interpret, saving them time previously used to click through to other websites.

Another assumption is that most people are using ChatGPT to write the original copy of documents. However, actual use appears to be different.

Given the prized role of writing in educational environments, many academics might assume that when people use ChatGPT “for writing,” they’re using it specifically to generate new text from scratch—hence, the return of blue books. What this report finds, however, is that about two-thirds of all writing tasks have ChatGPT modify existing text, e.g., editing it for errors, adjusting the tone, or offering critiques, rather than generating new text. 

On closer inspection, Pfeifer wonders if this finding holds for all types of users.

As we await more data, I think it behooves us to keep in mind that “writing” encompasses a range of activities. While we might imagine that students are asking ChatGPT to “write a seven-page essay on the Civil War,” for instance, they might well be using it to “make this email sound more professional.” 

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A third issue considered in the study is the economic impact of generative AI on workers. The media discussion often assumes that AI will take away jobs, especially lower-level knowledge work. Again, that may not be the case yet.

To get a more granular picture, researchers ran all the work-related messages through a different taxonomy based on common work activities, e.g., communicating with supervisors, scheduling events, and training others. They found that 57.9 percent of work-related messages fell into two broad categories “1) obtaining, documenting, and interpreting information; and 2) making decisions, giving advice, solving problems, and thinking creatively”. In other words, people are using ChatGPT less as a replacement worker and more as an advisor and research assistant. 

Reflecting on this finding, Pfieffer comes to this conclusion.

“ChatGPT likely improves worker output by providing decision support, which is especially important in knowledge-intensive jobs where productivity is increasing in the quality of decision-making.”  

Finally, Pfieffer speculates on the impact of hallucinations. As librarians have long complained, it is easy for people to believe what AI says rather than confirm that it is true. The study does not measure the effect of wrong information on people’s productivity and decisions.

The full blog post is worth a read. You can find it on the Choice360 website.

Do You Do Low-Value Work?

Do you have more to do than you have time to do it in?

It is a common problem for knowledge workers to feel overwhelmed by the sheer number of possible tasks and projects on the table. The challenge is determining which one of the many items are priorities, which would be nice to do, and which are really not worth the time. Is there a way to make this assessment?

A few years ago, Priscilla Claman tackled this problem in the Harvard Business Review with an article called Stop Doing Low-Value Work. She believes part of the problem is that knowledge workers tend to inherit tasks from other workers, especially when those people leave the organization.

Although the jobs went away, much of the work didn’t. Teachers ended up with more children in a classroom; customer service representatives ended up with more phone calls; and managers ended up with more people to manage as teams were consolidated. No matter the job, everyone ended up with a lot more work.

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Therefore, how can a knowledge worker identify and eliminate low-value work? One way is through automation. This is especially true with the new AI tools, although the article was written before the Chat GPT revolution.

Whether you are talking about scheduling, acknowledging, or making standard arrangements, there are probably existing applications that you could use. Just figure out what you want to do and find someone to help you do it.

She also suggests simply asking around to see if there are tasks that are now unnecessary. Then with that permission drop the items from your list.

Another approach is to ask your clients if you can not do something, just the way retail store clerks now ask people if they really want their receipts. The idea is simply to stop doing something that isn’t important, but to check first so that it doesn’t get you into trouble.

To learn more about how to eliminate low-value tasks from your lists, please read the rest of the article.

Don’t Get Fooled or Conned Again

Have you ever been fooled?

For example, being tricked into a purchase you didn’t need, or falling for an online scam. It seems like we are exposed to more and more cons every day. Therefore, how can we better defend ourselves from in person and online tricksters?

A few years ago, Daryl Chen posted an article on the TED Ideas website titled, Don’t Get Fooled or Conned Again: Here are the 5 Tactics to Look Out For. Chen began by examining the problem. The challenge he finds is that being fooled happens internally.

What’s fascinating about examples like these is that while they’re perpetrated by other people or entities, the real work of persuasion largely takes place in our heads, according to UK-based presenter and broadcaster Alexis Conran. “Magic and sales and scams and political beliefs all happen in the mind of the spectator,” Conran points out in a TEDxBerlin talk.

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Chen proceeds to discuss the first way that we are often fooled. It is through the simple use of misdirection.

Misdirection is an age-old tactic used by thieves of all kinds. It’s why pickpockets snatch wallets when they know we’re occupied by an outdoors concert or fireworks display or by reading our phones or books while we commute.

Misdirection can occur on a more subtle level, too. It’s why companies and governments often release bad news on Fridays or before major holidays — they’re obliged to announce a weak earnings report or the so-so unemployment rate but they’re hoping that the weekend or holiday distracts us from fixating on it.

To learn the other four ways we get fooled, please read the rest of the article.

Systems Over People – The Key to Productivity?

I have taught personal productivity skills for over twelve years. It is personally satisfying to see people finally understand the importance of clearing their inbox and getting clear on their next action. However, even the most productive people have to interact with those of lesser skill. Therefore, what is more important, teaching people to be productive on their own, or developing the systems that they work under?

According to Daniel Markovitz, writing for the Harvard Business Review, what the organization does is more important than individuals. In his article, Productivity Is About Your Systems, Not Your People, he argues that working on individual worker productivity alone is not going to solve the bigger problems.

The problem isn’t with the intrinsic logic of any of these approaches. It’s that they fail to account for the simple fact that most people don’t work in isolation. They work in complex organizations defined by interdependencies among people — and it’s often these interdependencies that have the greatest effect on personal productivity. You can be an email ninja, but with the explosion of email (not to mention instant messages, Twitter, LinkedIn, Slack, and countless other communication tools), you’ll never be fast enough to deal with all the incoming communication. Similarly, your personal urgent/important Eisenhower categories fall apart when the CEO asks you to do stop what you’re doing and handle something right away.

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Therefore, if it is more important to work on the systems, what can an organization do to better coordinate its workflows? Markovitz provides four strategies. The first is the tiered huddle.

Many highly productive organizations have instituted a system of tiered daily huddles, with a clear escalation sequence for all problems. The first huddle, consisting of front-line workers, begins at the start of the workday. The next huddle, consisting of supervisors, follows 30 minutes later. Managers meet 30 minutes after that, followed by directors, VPs, and finally the executive team. Problems are addressed at the lowest possible level. If a decision can’t be reached, the issue is escalated to the next level. This system improves the linkage between the C-suite and the front lines; it accelerates decision making; and perhaps most importantly, it improves productivity by reducing the number of scattershot emails about a variety of problems.

Anyhow, to learn the other three strategies for improving systems, click over to read the rest of the article.

So will I stop teaching personal productivity classes because of this article?

Not a chance, because it is still very useful for employees to have GTD skills. It is another piece of the puzzle to create a successful work environment.

How to Leave Work at Work

How easily do you leave your work at work?

For many people, their job is an important part of their lives. In fact, they love it so much they donate a lot of unpaid hours to their employer every year. (For the record, that’s not a charitable approach I would ever suggest doing willingly.)

However, for employees who want to enjoy their downtime, but have trouble separating their work and personal lives, are their ways to disengage in the evenings and weekends?

Going through my files today I came across an article from 2019 that addresses this topic. Titled, 15 Tips for Leaving Work at Work, writer Marina Khidekel shared ideas from a slew of experts on how to successfully leave the office and enjoy life outside of it. One example is a classic approach to conclude a workday – tidy up!

“Something I began doing, almost unknowingly during my years as a teacher was straightening up my desk each day just before I left work for the day. Fifteen years later, now as a counselor I do the same thing. When my last client leaves, I come back into my office and straighten up my desk. It takes me no more than one minute and brings about closure to my day. When I return the next morning, I walk into an organized work space and that helps me think clearly and begin the new day. The habit is set and hardwired and I don’t take work home with me.”  

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Another idea is to set boundaries outside of the office. While this can be a challenge with our digital connectivity, it is possible to be clear with others about when you are checking email.

“I never check my work emails or phone over the weekend — my out of office response is turned on until 9 a.m. Monday morning. That way people know not to expect a response from me, and I don’t feel guilty about not getting back to them.”

Another option to create separation is to craft a ritual to empower the switch from work to home.

“To help transition my mindset from work-mode to relax-mode, I have a few rituals that allow me to leave work at work. For example, on my walk home, I will listen to a podcast about my interests outside of work like fitness, health, and well-being. With these rituals, I get to celebrate my hard work of the day and immerse myself in the other activities I enjoy to reground.”

To learn the other twelve suggestions to keep work at work, please read the rest of the article.

Can’t Focus – Try This!

Let’s be honest, some days I find it hard to focus. In fact, I was almost too distracted to write these words!

However, in order to get things done we need to focus on the task at hand. Yet that ability can seem fleeting. What can be done to regain focus when it is lost?

Darius Foroux has struggled with a lack of focus and learned some lessons on how to restore it. He shares them in a post on his website called, “What I Do When I Can’t Focus.” He starts by identifying a prime impediment to focus, the dreaded distraction.

Focusing on a single thing is one of the hardest things at work.

There’s always something that interrupts you, right? …

Sure, you can blame those things — but that’s weak. You and I both know that those things can’t interrupt you without your permission.

That means every time you’re not focused; you’re giving someone or something permission to enter your mind.

Foroux goes on to provide his first strategy for getting focused. It involves elimination.

What did I do when I lacked focus? I asked myself this question:

“What thing(s) should I eliminate to make my life so simple that it’s easy to focus?”

In this case, I stopped focusing on YouTube. Elimination is a key strategy that I use for many aspects of my life.

We accumulate so much unnecessary baggage throughout the years that we consistently need to eliminate ideas, projects, work, objects, and so forth.

Read more about this strategy and Foroux’s second strategy on his website. Then it try it yourself and see if focus returns.

The Dreaded Junk Drawer

Admit it, you have one. Everyone has one!

I’m talking about the dreaded junk drawer. It’s that catch-all place where people drop items they want to keep, but don’t know a better spot to place them. Over time, the junk drawer becomes a messy area full of miscellaneous stuff that no one wants to organize.

Marie Kondo has thought deeply about how to make our homes more organized. This includes bravely tackling junk drawers! On her website she has advice on how to start clearing up this clutter-filled space which contains what she refers to as komono. The process starts with the core KonMari principle of emptying the space.

This process isn’t simply about organizing a single junk drawer. It can reunite mismatched socks, lost rolls of washi tape, leftover coins or scattered booklets of stamps, so tackling all your komono at once — rather than location by location — is key. That means emptying out every junk drawer in the house, so you can see them all at once. Putting all of your komono items in one place before starting the tidying process will reveal what (and how much) you have.

Since komono can be taxing to sort through, there is a tendency to abandon the work with a promise to return later. Kondo recommends sticking to the task and completing it in one session.

Even if you grow weary, don’t lose momentum! Conquer komono in one go, so you don’t leave it half-finished. Once everything is reviewed, either bid farewell or retain and re-home. Close the drawers, take a breath and then open them again. Congratulate yourself on your hard work and take pleasure in the space you have given new life and meaning.

Learn the rest of the tips to clear out the junk drawer by reading the rest of the article on the KonMari website. Then if you dare, go ahead and tackle that komono and see how you feel afterwards.

Supporting Florida Libraries

This week I am sharing an important message from the American Library Association in support of Florida Libraries. Please consider offering your support to ensure that the Florida Library Association is able to continue its mission of connecting libraries and library staff across the state.


Imagine a Florida without libraries—no story times, no safe study spaces, no free access to books, technology, or community programs. That’s the future our colleagues at the Florida Library Association (FLA) are working hard to prevent.

FLA has been a steadfast advocate for libraries across your state, but today, they need your help. Like many organizations, FLA has faced serious financial challenges in the wake of the COVID-19 pandemic. While their recent conference in Orlando was a success, they continue to face declining membership and the loss of key funding sources, including Library Services and Technology Act grants (through the Institute of Museum and Library Services).

Yet, we remain hopeful—and they remain active. In the past year alone, FLA:

  • Successfully lobbied against the “Material Harmful to Minors” legislation
  • Secured full base funding for Public Library State Aid
  • Achieved a 25% increase in funding for library cooperatives
  • Hosted a dynamic and educational 2025 conference
  • Made membership more affordable and accessible

Now, on behalf of our friends at FLA, we’re asking for your support to keep their momentum going.

📚 Donate: Every dollar helps them continue our collective mission to support and advocate for Florida’s libraries.
📚 Join or Renew: Personal memberships are 50% off through December—there’s never been a better time to get involved.
📚 Share: Help them spread the word by forwarding this message to your colleagues, friends, and family and posting to social media.

Donate to the Florida Library Association

Your contribution will help ensure that libraries remain strong, inclusive, and essential to every Florida community. 

On behalf of their friends at ALA’s Public Policy and Advocacy office, thank you for showing up for the Florida Library Association.

Warm regards,

Lisa R. Varga, MLS
Associate Executive Director, Public Policy & Advocacy

Upcoming Efficient Librarian Webinars

I’m delighted to share that five Efficient Librarian webinars are scheduled through August and September. Over the course of the different webinars, I’ll be sharing tips and techniques on topics such as clearing your inbox, managing employees, and the rewards and challenges of leadership.

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To learn more about each webinar, please click through to the sponsoring organization. The great news is that the PLAN webinars are free to all Florida library staff.

August 21, 3 pm (EST)
Overcoming the Email Avalanche: Three Steps to an Empty Inbox
PLAN Webinar

September 3, 2:30 pm (EST)
Managing Employee Performance Using the SBI Method
ALA Webinars

September 4, 3 pm (EST)
Leadership: Challenges and Rewards
PLAN Webinar

September 17, 3 pm (EST)
Developing Motivated Cultures: Six Simple Factors that Shape Your Organization
PLAN Webinar

September 21, 3 pm (EST)
Managing Employee Performance: A Simple Formula for Talking with Staff
PLAN Webinar

A big thank you to PLAN and ALA for inviting me to present. I look forward to seeing you at the webinars.