Florida Libraries are Fundamental to Freedom

On May 19, 2023, I became President of the Florida Library Association. At the conference in Dayton Beach, I unveiled the Presidential theme: Florida Libraries are Fundamental to Freedom. Below is the opening portion of the speech explaining the theme and how it is important to the work that libraries are doing today.

Florida libraries are fundamental to freedom.

The drafters of the Declaration of Independence believed in the essential rights to life, liberty, and the pursuit of happiness. Since 1776, our nation has struggled to apply these principles equally across all its residents in order to create that elusive more perfect union. At its core, the freedoms that Americans seek are the same freedoms supported by our libraries. Of these aspects of liberty, three specific freedoms stand out for me.

Florida libraries support the freedom to participate. In an increasingly fractious society, our buildings remain the one space where everyone is welcome. Through our libraries, residents can find all the tools and resources needed to live their lives. Whether it is using public computers to apply for benefits, meeting neighbors at a children’s story hour, or to register to vote and actually vote, libraries remain central to our communities. Eric Klinenberg in his book, Palaces for the People, states that a founding principle of libraries is, “that all people deserve free, open access to our shared culture and heritage, which they can use to any end they see fit.”

Read the full speech found on the Efficient Librarian website.

Finding Your Leadership Pathway

When was the last time you thought strategically about your leadership pathway?

Recently, I wrote a two-part article for ALA’s Learning Exchange Newsletter Volume 38, Number 4 & Volume 39, Number 1-3 breaking down steps to map out multi-year leadership journey. The article was based on a 2022 PLA Preconference that I presented as part of the Public Library Association’s Leadership Development Committee called Finding Your Leadership Pathway.

Read the opening section below and then read the full article on the Efficient Librarian website.

What is your leadership pathway?

Developing as a leader is a journey. Much like a real life trip, professional development passes through five steps:

  • Personal Assessment
  • Selecting a Destination
  • Navigating Roadblocks and Detours
  • Following a Plan of Action
  • Reflecting on the Journey

Leadership Assessment

Before starting any trip, you must know your point of origin. A leadership assessment identifies your current position, skills, and responsibilities. Knowledge of your strengths and weaknesses is essential to consider before setting out. To ensure the assessment sticks, write down the responses on a real piece of paper to make it a physical process.

After orienting yourself on the here and know, there is something deeper to consider: values.

What is a value? The Google dictionary definition states amongst several things that it is: a person’s principles or standards of behavior; one’s judgment of what is important in life.

With that in mind, what are your five top values? Write them down to see if they resonate with your way of life. If they do not, you may be accepting the values of those around you at face value. Reexamine the list and go deeper with another round of listing values. Keep going with more rounds until satisfied that you have found your firm foundation.

Read the full article on the Efficient Librarian website.

How Managers Can Help Their Team Focus

Have you ever been on a team that lost its focus? You and your teammates may have wasted time wandering down dead ends, getting caught up arguing over trivial items, or had assumed next actions lie incomplete due to a lack of delegation? While there are many contributing factors to such failures, a good manager can make or break a team.

In an increasingly distracted world, one skill that can elevate managers is the ability to focus their team on the priorities. In a recent article in the Harvard Business Review, GTD founder David Allen and Justin Hale break down seven ways that managers can help their teams focus on work. Not surprisingly, the ideas are born out the GTD principles. This first suggestion is to inventory tasks and projects.

This is a discipline where common sense is not common practice. If your people don’t have a complete list of their commitments and projects, they can’t realistically prioritize. As a leader, hold people accountable for keeping current to-do lists and give them time each week to do a full weekly review of these commitments so they can stay in control.

Another way managers can help their employees focus is to make meetings meaningful.

Most people’s workdays are monopolized by meetings. Help employees stay focused by allowing them to decline meaningless meetings. To improve meeting efficacy, one manager we coached set a bold precedent. He said, “If someone invites you to a meeting without a clear agenda and reasons why you’re vital to the success of the meeting, you have my permission to decline it.” This manager put the onus back on the meeting creator (which was often himself) to show greater respect for others’ time. It also put employees in control of their days so they could focus on high-priority work.

Read the other five suggestions at the Harvard Business Review website.

Efficient Librarian In-Person Workshops and Webinars Announced for Early 2023

This year I will be back on the road doing in-person classes in New Orleans and across Florida, along with several virtual offerings.

Most of the trainings listed below are sponsored by a Florida Library Cooperative and are free of charge to Florida library staff. Non-Florida library staff may register for a reasonable fee. The January 29th session is part of the LibLearnX Conference and is free of charge to registered attendees.

If you are interested in having a workshop in your area, please reach out to me at efficientlibrarian@gmail.com. I look forward to seeing you at an upcoming workshop.

From Inbox to Completion: The Secrets to Successful Workflow
January 25, 2023, 2-3 pm (EST)
Webinar
Sponsored by SWFLN

Finding Your Leadership Pathway
January 29, 2023, 1 pm – 4 pm (CST)
Ernest N. Morial Convention Center
LibLearnX Conference – New Orleans, LA

The Efficient Librarian
February 3, 2023, 9 am – 12:30 pm (EST)
Palm Beach County Library System – Hagen Ranch Road Branch
Sponsored by SEFLIN

Finding Your Leadership Pathway
March 3, 2023, 9 am – 12:30 pm (EST)
Palm Beach County Library System – West Boca Branch
Sponsored by SEFLIN

Managing Employee Performance: A Simple Formula for Talking with Staff
March 6, 2023, 2-3 pm (EST)
Webinar
Sponsored by SWFLN

Finding Your Leadership Pathway
March 7, 2023, 1 pm – 4:00 pm (EST)
NEFLIN HQ – Orange Park, FL
Sponsored by NEFLIN

The Efficient Librarian
March 9, 2023, 9 am – 12:30 pm (EST)
Leroy Collins, Leon County Library – Tallahassee
Sponsored by PLAN

Overcoming the Email Avalanche: Three Steps to an Empty Inbox
May 9, 2023, 2-3 pm (EST)
Webinar
Sponsored by SWFLN 

What are your Core Values?

Everything we do is driven by are core values. The type of job we take, the person we choose to be in relationship with, and the friends we make are products of our inner values. However, many people have never taken the time to contemplate exactly what their values are, much less write them down.

Recently I discovered a simple exercise to bringing core values to light. It comes from the website of Scott Jeffrey, “the founder of CEOsage, a transformational leadership agency and resource for self-actualizing individuals.” Why is Jeffrey so interested in helping people identify their values? On his web site he offers the following explanation:

As a business coach, I appreciate the power of values.

I’ve noticed that individuals experience greater fulfillment when they live by their values.

And when we don’t honor our values, our mental, emotional, and physical state suffers. I’ve seen this to be true in my life too.

Scott Jeffrey

Jeffrey presents a seven-step method to articulate any person’s values. An early part of the process is to list possible values. However, this is not done so that one can pick or choose favorites. As Jeffrey explains:

Values aren’t selected; we discover and reveal them. If you start with a list, your conscious mind will test which values appear “better” than others.

That said, if you’re not familiar with working with values, you can scan a list of values to get a sense of your range of options.

Learn the entire process by visiting Scott Jeffrey’s web site.

Director’s Dialogue – A Public Libraries Podcast

The PLA Leadership Development Committee is always looking for ways to bring value to library workers across the profession. Earlier this year, the committee developed an idea to do a podcast series where current Public Library Directors would have a casual conversation about their work and offer insights into the profession. This led to the creation of a new Public Libraries podcast special edition episode called Director’s Dialogue.

The inaugural episode featured me and Kent Oliver, who recently retired as chief executive of the Nashville Public Library. Future episodes will aim to provide a diverse cross section of library leaders from both large and small systems.

The description for the twenty-minute episode was as follows:

From leadership and management matters to current public library hot topics to strategic planning, capital projects, collection development, program planning, and so much more, the Directors Dialogue episodes aim to share ideas, best practices, and lessons learned.

Both are also members of the PLA Leadership Development Committee and the idea for the Library Directors Conversation series came out of their committee discussions.

Listen online or through your favorite podcast app and watch for more episodes later this year.

Interview with Lessa Kanani’opua Pelayo-Lozada

I had the honor of interviewing incoming ALA President Lessa Kanani’opua Pelayo-Lozada. The interview is available to read at Public Libraries Online.

Working out of her home base as the Adult Services Assistant Manager at the Palos Verdes Library District in Southern California, Lessa has been deeply involved with ALA for many years. Given the huge responsibilities and time commitment, I asked what inspired her to run for ALA President.

The idea of becoming President stuck in my mind because when I was in Emerging Leaders, my group said I was going to be ALA president someday although I’m not sure I agreed then. When I was on the Executive Board and started doing work for the Steering Committee on Organizational Effectiveness (SCOE) it was a labor of love, and a lot of work. I saw how much I cared about the Association, but it also showed me how much others cared about it too. I saw the difference that ALA made not only in personal lives, but in libraries and other Associations across the country. When I was finishing my executive board term, and SCOE was coming to an end, it was right when the pandemic hit. Calls for nominations for ALA president were being solicited. I wasn’t finished with this work and wanted to continue to completion to see those changes. I don’t want to just drop it into someone else’s lap. I want to take responsibility and help the management and cultural changes going on in ALA, and as a society as a whole. That’s how I got here today.

Later in our conversation, she shared her list of the most important issues facing libraries today.

I think our biggest issues include ensuring that ALA continues its mission to preserve and strengthen library services through technical assistance, professional development, and direct funding for libraries and library practitioners. What that looks like on a practical level is how we support library workers right now. We’ve gone through a lot of trauma, regardless of the type of library you’ve worked in. As library workers and as people, figuring out what that support and advocacy for library workers looks like is one of the biggest issues. ALA can utilize its 501c6 arm, the ALA-Allied Professional Association, to carry out this mission. As ALA, one of the biggest issues right now is also supporting those who are facing intellectual freedom challenges. We must work against those challenges with a concerted effort. ALA recently launched Unite Against Book Bans, and is rolling out tool kits. We’re seeing support from our Office for Intellectual Freedom helping those on the front lines. Finally, there’s lots of different ways that folks can use their skills, time, and dollars. I think it’s important to remind folks of the value of ALA membership and how it affects libraries across the nation.

Read the rest of the interview to learn about her Presidential plans, the value of an ALA membership, and what she believes are the biggest opportunities for libraries of all types.

Thank you to Public Libraries Online for posting the conversation.

Finding Your Leadership Pathway – Journey Reflections

Last week’s post discussed how to overcome roadblocks on the leadership journey by creating actionable plans. Through perseverance, effort, and a little bit of luck the desired leadership destination can be reached. Even if goals change, it is important to celebrate success every step along the way.

Too often we fail to celebrate our successes. This could be due to a feeling of modesty or simple exhaustion from the journey. However, failure to acknowledge the hard work can make the final victory feel hollow. Therefore, it is helpful to plan ways to celebrate success in advance of its arrival.

Consider that when we take a real-life trip, we make efforts to secure it in our memories. For example, photos are taken at important waypoints and with fellow travelers or locals. Souvenirs are acquired to frame memories around specific places. Memorabilia is obtained as a result of events and places visited. All these artifacts serve as ways to remember and reminisce on the journey well after it is over.

As you travel down your leadership pathway, what parts of it are worthy of remembrance? Will it be attending conferences? Will it be specific people? Will specific artifacts be created, like reports or giveaways? Consider in advance what items will help you capture the essence of the journey even before taking the first step.

Photo by Lina Kivaka on Pexels.com

For example, every time I attend an American Library Association conference or a Public Library Association conference, I bring back a small souvenir such as a shot glass with the name of the city hosting the conference. It is a small memento that unlocks larger memories. Another way I remember milestones comes in recognition plaques. My two Golden Palm Awards, Leadership Palm Beach County graduation document, and master’s degree from the University of Toronto all have a place on the walls of my office. In addition, framed copies of the first page of every feature article I have written for Public Libraries magazine are displayed. All these items help me remember successes and offer inspiration for the future.

What will you acquire on your leadership journey? It is helpful to consider this in advance to ensure you capture them on your travels. Of course, most journeys have unplanned detours, so allow yourself some spontaneous acquisitions when the mood strikes. Anything that may help you celebrate success is worthy of consideration.

I wish you good fortune on your leadership journey. If you missed the other postings in this series, please find links to them below.

Finding Your Leadership Pathway – Roadblocks & Detours

In the first two parts of this Finding Your Leadership Pathway series, I spoke about preparing for the journey. The first step was assessing your starting point by identifying strengths, weaknesses, skills and talents. Step two was picking a destination based on personal goals, desires, and career intentions. However, once you start down the road it is inevitable that obstacles will arise. Navigating around these barriers holds the keys to success.

Obstacles on the leadership pathway come in many forms. Perhaps a promotion doesn’t materialize. Maybe funding cuts eliminate projects or strategic initiatives you were counting on for resume building. Interpersonal conflicts could inhibit committee work and strain coworker relations.

An exercise to endure these roadblocks involves preparing for them before they arrive. Start by brainstorming a list of possible roadblocks in advance. Contemplate the most likely ways that the journey could go off track. For example, imagine the goal is to become a manager at a nearby location when the current person retires. Here are possible ways this ambition could be thwarted:

  • Heavy competition results in more skilled candidates applying
  • The current manager decides to stay around longer than anticipated
  • The position is frozen due to budget cuts
  • Another candidate is appointed without any interviews
  • Family issues interfere with your ability to compete

By anticipating what might go wrong, overly optimistic thinking is challenged. When you are grounded in realism there is opportunity to consider contingencies and possible detours. In next week’s post we will cover how to strategize around them.